AI literacy training register: a free template for Article 4 of the EU AI Act
Do I have to keep a register of AI literacy training? The EU AI Act does not require a register. Article 4 requires providers and deployers to "take measures to support the development of AI literacy" of their staff. A register is a simple way to show which measures you took, for whom and when.
Our free DOCX template has two tables: the measures you took, and the trainings each person completed. It uses the same fields as the AI literacy register in LandingRed. You download it without giving an e-mail address.
Download the register (DOCX)Free, no e-mail. In English, Italian, German and French.
Article 4 has applied since 2 February 2025 (Article 113, point (a)). It applies to all AI systems, not only to high-risk ones.
The quotes are from Regulation (EU) 2024/1689 in its consolidated version of 27 July 2026 (CELEX 02024R1689-20260727).
What Article 4 says since 27 July 2026
Providers and deployers "shall take measures to support the development of AI literacy of their staff and other persons dealing with the operation and use of AI systems on their behalf" (Article 4(1)).
They take into account the technical knowledge, experience, education and training of those persons. They also consider the context in which the AI systems are used, and the persons or groups on whom they are used.
The second sentence sets a limit: "This obligation does not require providers or deployers to guarantee any specific level of AI literacy of any individual."
The 2024 text asked providers and deployers to ensure AI literacy "to their best extent". Regulation (EU) 2026/1744 replaced that wording with the duty to take supporting measures.
The Commission and the Member States support providers and deployers, in particular SMEs. The Commission publishes practical examples on the single information platform (Article 4(2)).
Table 1: the measures
Article 4 speaks of measures, not only of courses. One row per measure:
| Column | What you write |
|---|---|
| Measure | What you did. Examples (our suggestions, not in the Act): a course, or an internal guide for one tool. Others: a briefing before a new system goes live, or a contact person for questions. |
| For whom | The staff or other persons who use or operate the systems on your behalf. |
| AI systems | The systems the measure is about, or "all". |
| Factors considered | The points of Article 4: technical knowledge, experience, education and training, the context of use, the persons on whom the systems are used. |
| Date and owner | When the measure started, and who in your organisation is responsible for it. |
Table 2: the trainings, one row per person
The second table has one row per person and training. Its columns follow the training record in LandingRed:
| Column | What you write |
|---|---|
| Person | Name, department and job role. |
| AI system and role | The system the person works with, and their role: operator, reviewer, business owner, technical owner, data protection officer, human overseer or incident responder. |
| Training | Type (for example general AI awareness, EU AI Act overview, human oversight, incident reporting), title and provider. |
| Dates | Completion date and, if the training expires, the expiry date. |
| Internal level | Optional: your own assessment (basic, intermediate, advanced, expert). Article 4 requires no level. |
| Certificate and status | A certificate reference if there is one; status: planned, in progress, completed or expired. |
AI literacy and the duties for high-risk AI
For high-risk AI systems, Article 26(2) adds a separate duty from 2 December 2027 (Annex III systems): deployers assign human oversight to natural persons "who have the necessary competence, training and authority, as well as the necessary support".
The register helps there too. All twelve paragraphs of Article 26 are in our checklist for deployers of high-risk AI.
In LandingRed
The «AI Literacy» tab keeps the same records: each person's trainings, the AI systems each person is assigned to, and their role. Every day, LandingRed checks each assignment against the trainings your workspace made mandatory for that system. It sends a notice when one is missing or has expired.
More on the EU AI Act in LandingRed.
Frequently asked questions
Is a register of AI literacy training mandatory?
No. Article 4 requires measures, not a register. A register is one way to show which measures you took. It is a documentation aid.
Do I have to reach a certain level of AI literacy?
No. Since Regulation (EU) 2026/1744, Article 4(1) says so directly. The obligation does not require providers or deployers to guarantee any specific level of AI literacy of any individual.
Does Article 4 apply only to high-risk AI?
No. It applies to providers and deployers of all AI systems, and it has applied since 2 February 2025.
Who must be covered?
Their staff. Also the other persons who deal with the operation and use of AI systems on their behalf (Article 4(1)).
Related resources
- Checklist for deployers of high-risk AI: all twelve paragraphs of Article 26
- EU AI Act compliance checklist
- LandingRed for the EU AI Act
This page gives information, not legal advice. The template is a documentation aid: filling it in does not show compliance with the EU AI Act. The text quoted is Regulation (EU) 2024/1689 in its consolidated version of 27 July 2026 (CELEX 02024R1689-20260727).
Reviewed and published under the editorial responsibility of AB Corporate Advisory S.R.L.
Sources for this page
- 1.Regulation (EU) 2024/1689 (AI Act), consolidated text of 27 July 2026 · EUR-Lex, Publications Office of the European Union
- 2.Regulation (EU) 2026/1744 (Digital Omnibus on AI), Official Journal of 24 July 2026 · EUR-Lex, Publications Office of the European Union
- 3.AI Literacy - Questions & Answers · European Commission (Shaping Europe's digital future), 20 October 2026
Every link was opened and its date read on 2 November 2026. Laws are cited in their official text.
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